Administrator

Company : Fidelity Services Group

contract type :permanent

employment description

ensuring competent and professional management of the facilities management unit, which will lead to efficient and affordable operational delivery.

The post holder will be expected to work closely with all stakeholders in the company and communicate with service providers to find affordable, effective solutions to any facility-related questions and issues.

Competencies and Experience

minimum of four or five years of administrative experience

a strong command of Microsoft Word, Excel, and Outlook
Access Control Attendance tracking

Roles and responsibilities

The Facilities Help desk email account (fault tracking and feedback to impacted business units, record fault reporting to the proper service provider, reporting on statistics as per help desk)
Gather and keep track of any administrative needs for the Facilities team that are not computer-related.
All procurement tasks for the Facilities Management Unit (processing requisitions, managing payments to suppliers, requesting bids, bench marking for cost-effective / quality assurance / best delivery time frames choices)

The Facilities Management Unit’s whole financial operations (invoice receipt and payment monitoring)
Control the facilities unit’s operating expenses (cost containment) (Selecting the most affordable options)
Administration of the E-Payroll services and management of the cleaning teams, goods, and equipment
processing every vacation request and keeping track of every attendance
Organize the space Storeroom

RECEPTION

Greets visitors on-site, ascertains the nature of the visitor’s business, notifies the relevant staff, and coordinates with building security all incoming visitors to guarantee the safety of all staff.
Answers the phone and connects the caller with the proper party or division. When the individual is not present, will transfer a caller to the proper voice mailbox, and/or takes and/or retrieves messages for various staff.

gives callers information such as the company’s address, a map to the location, fax numbers, a website, and other pertinent details.
Follows policies and processes to maintain communication; when necessary, reports any changes to the policies and procedures.
Maintains office equipment by calling for and rushing repairs, troubleshooting issues, and resolving issues. maintains office equipment’s functionality by adhering to manuals and established practices; troubleshooting

Make sure

Timely and seamless cleaning procedure
enough quantity of consumables in stock

Reduced rates of absenteeism and excessive absence
Budget-friendly options
General
Together with the EHS section, conduct EHS inspections.
Organize and implement the EHS audit report
Onsite maintenance and support for all rented printers
weekly walk-through inspections of the location
Reports on weekly facility-related query statistics
Personal characteristics and skills
Action-orientated
Excellent detail-oriented and verbal communication skills
Control diversity
Business savvy
aptitude for addressing issues
service- and customer-oriented

how to apply

apply online for an administrator position

important information

Insurance

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what are type of insurance

Home Insurance

Renters Insurance

Umbrella Insurance

Life Insurance

Health Insurance

Disability Insurance

Car or vehicle insurance

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